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Navigating I-9 Verification: Essential Tips for Employers in High Point, NC

Nov 03, 2025

As an employer in High Point, NC, navigating the complexities of I-9 verification is a crucial task that demands attention to detail and understanding of compliance requirements. The I-9 form is a key document used to verify the identity and employment authorization of individuals hired for work in the United States.

I-9 form

Understanding the Importance of I-9 Verification

The I-9 verification process is not only a legal requirement but also a fundamental aspect of maintaining a compliant workforce. Employers must ensure that each employee completes an I-9 form on or before their first day of employment. Failing to do so can result in significant penalties and legal issues.

Key Components of the I-9 Form

The I-9 form consists of three main sections. Section 1 is completed by the employee, providing personal information and attesting to their employment eligibility. Section 2 is filled out by the employer, who must examine original documents to verify the employee’s identity and work authorization. Section 3 is used for reverification purposes, if necessary.

employment verification

Steps to Ensure Compliance

Employers in High Point should implement a structured process for completing and storing I-9 forms. Here are some essential tips:

  1. Train HR Staff: Ensure your HR team is well-versed in I-9 requirements and stays updated on changes to regulations.
  2. Use the Correct Form: Always use the most current version of the I-9 form, available on the U.S. Citizenship and Immigration Services (USCIS) website.
  3. Timely Completion: Ensure employees complete Section 1 of the form on or before their first day of work, and complete Section 2 within three business days.

Document Retention and Storage

Proper retention and storage of I-9 forms is essential. Employers must keep these forms for either three years after the date of hire or one year after employment ends, whichever is later. Organize these documents in a manner that allows for easy access in case of an audit.

document storage

Avoiding Common Pitfalls

Common mistakes in the I-9 process can lead to compliance issues. Here are some pitfalls to avoid:

  • Incomplete Forms: Double-check that all sections of the form are filled out completely and accurately.
  • Improper Document Handling: Only accept original documents, not photocopies, to verify identity and employment authorization.
  • Lack of Follow-Up: Ensure any necessary reverifications are completed on time, particularly for employees with work authorization that has an expiration date.

Seeking Professional Guidance

If you're uncertain about any aspect of the I-9 process, consider consulting with an HR professional or legal expert. They can provide guidance tailored to the specific needs of your business, helping you avoid costly mistakes and ensuring compliance with federal and state regulations.

By taking these steps, employers in High Point can navigate the I-9 verification process with confidence, ensuring a compliant and efficient workforce.